A Clockify alternative for freelancers and teams who bill by the hour
Clockaroo is time tracking and invoicing for freelancers and small teams who bill by the hour. Below is a side-by-side comparison with Clockify, including the things Clockify has and we don't. Clockify facts as of October 2026, from Clockify's own pricing and help pages.
We make Clockaroo and are not affiliated with Clockify. Clockify is a trademark of its owner, and we name it only to compare.
Who switches, and why
In April 2026 Clockify limited its Free plan to 5 users and moved six features to its paid plans, among them billable hours and CSV and Excel report exports. Invoicing in Clockify starts with the Standard plan, and project budgets with Pro. If you work alone and send a few invoices a month, or you bill clients in Germany who expect an XRechnung or ZUGFeRD file, those are the places where Clockaroo works differently.
Clockify and Clockaroo compared
| Clockify | Clockaroo | |
|---|---|---|
| Price per person, billed monthly | Basic $4.99, Standard $6.99, Pro $9.99, Enterprise $14.99 | Team $9 (€9 in Europe) |
| Price per person, billed yearly | Basic $3.99, Standard $5.49, Pro $7.99, Enterprise $11.99 a month | Team $7 a month (€7 in Europe) |
| Free plan | Up to 5 users. No invoicing and no billable hours; reports cover one month of data | 1 person, unlimited clients and projects, billable hours, 5 invoices a month |
| Who pays | Every active or invited user takes a paid seat; limited users are billed separately | Each person with a login in your workspace |
| Invoices from tracked time | Standard plan and up. From time and expenses, with percentage discounts and up to two taxes | Every plan. From unbilled hours and billable expenses, grouped by task, person or project. An issued invoice is locked; corrections go through a credit note |
| Invoice language | Invoice labels can be changed in the invoice translations | English, German, Dutch or French, set per client |
| E-invoices | A paid Peppol add-on (Peppol BIS 3.0) on Standard and up. Clockify's help center has no article on XRechnung or ZUGFeRD (help search, October 23, 2026) | XRechnung (UBL or CII) and ZUGFeRD PDF files, checked with the KoSIT or Mustang validator before they go out. No Peppol sending |
| Hourly rates | Five levels: workspace, member, project, task and member on a project. Basic plan and up | A project rate, and a personal rate for each person on a project |
| Project budgets | Budgets and estimates on Pro and up | Hours or money, in total or per month, with an email at 80% and 100%. Team plan |
| Timesheet approvals | Standard plan and up | Team plan. Owners approve each week, and you can invoice approved hours only |
| Expenses | Pro plan and up | Billable expenses with receipts and an optional markup, on the invoice |
| Time off and scheduling | Time off on Standard, scheduling on Pro | No |
| Apps | Web, Mac, Windows, Linux, iOS, Android, and extensions for Chrome, Firefox and Edge | Web app in the browser |
| App language | English, French, German, Spanish and Portuguese | English, German, Dutch and French |
| Integrations | More than 100 listed, including QuickBooks, Xero, Jira, Asana and Zapier | A calendar import from an iCal (ICS) link; no other integrations yet |
| Exports | Reports as PDF on Free, one month at a time; CSV and Excel from Basic | Reports as CSV, and a ZIP of all your data with the original invoice files, on every plan. A DATEV export for tax advisers in Germany |
| Moving your data in | CSV import: clients, projects and tasks on every plan, time entries and users on paid plans | Import from Harvest through its API, and from a Clockify detailed report as CSV |
Clockify's prices are the US prices on its pricing page, read on October 23, 2026. Our prices exclude VAT. Your Clockaroo price stays the same for 24 months from your first payment, and new workspaces get Team free for 14 days with no card. See pricing.
Per seat, Clockify's Basic and Standard plans cost less than our Team plan. Clockify's project budgets need Pro, at $7.99 a seat billed yearly; our Team plan has invoicing and budgets at $7.
What Clockify does that we don't
Clockify does more. It has time off, team scheduling, GPS tracking, screenshots and a kiosk for clocking in, plus desktop and mobile apps and more than 100 integrations. Its rates go down to the task, its Free plan takes up to 5 users, it can send invoices over Peppol with a paid add-on, and on Pro and Enterprise you can choose where your data is stored.
Clockaroo also has limits of its own: invoicing works for businesses based in Germany, Austria, the Netherlands, the United Kingdom, Ireland and the United States. Elsewhere you can track time and export your hours for now.
What Clockaroo does
- A timer and a week timesheet. Each entry belongs to a client, a project and a task, and you decide whether it's billable.
- Invoices straight from unbilled hours, on every plan. When you issue one, the number is assigned and the invoice is locked.
- For clients in Germany, an XRechnung or ZUGFeRD file with the invoice, checked before it goes out. You can try the format without an account in our free e-invoice creator.
- Weekly approvals, and a setting that lets only approved hours go on an invoice.
- Project budgets in hours or money, with an email when a project reaches 80% and 100%.
- A ZIP of all your data at any time, and a DATEV export for your tax adviser in Germany.
- One price per person, locked for 24 months.
Switching from Clockify
Export the detailed report from Clockify as CSV and upload it in Clockaroo: your clients, projects and hours come over, and you check everything before anything is imported. Clockify's CSV and Excel exports need a paid plan; on Free you can export PDF reports one month at a time, which can't be imported. Then add your rates, and from then on your invoices come from the hours you track here.
Start a free trial Team free for 14 days, no card. After that you move to Free, and nothing is deleted.
Also comparing other tools? See Toggl Track and Clockaroo compared, or alternatives to Harvest, Clockify, Toggl and Bonsai.
Sources
- Clockify pricing page, read October 23, 2026
- CAKE.com blog: Clockify announces Free plan changes, April 21, 2026
- Clockify help: subscription plans, read October 23, 2026
- Clockify help: subscribe and upgrade (seats), read October 23, 2026
- Clockify help: invoicing, read October 23, 2026
- Clockify help: Peppol e-invoicing add-on, read October 23, 2026
- Clockify help: hourly rates, read October 23, 2026
- Clockify help: exporting reports, read October 23, 2026
- Clockify help: importing timesheets, read October 23, 2026
- Clockify help: data regions, read October 23, 2026
- Clockify help: profile settings (languages), read October 23, 2026
- Clockify apps, read October 23, 2026
- Clockify integrations, read October 23, 2026
